Move off Freshteam to Indian HRM without losing a single record

What the Freshteam integration does

Full data export from Freshteam

We pull your employee master, reporting lines, leave balances, offer and appointment letters, and custom fields straight out of Freshteam into a mapped import file.

Employee master mapped 1:1

Every profile, PAN, Aadhaar, UAN, ESIC number, and bank detail lands in the matching Indian HRM field, so nobody has to re-enter joining data.

Leave balances carried forward

Opening balances for earned leave, sick leave, and casual leave transfer with their accrual history, so encashment and carry-forward math stays correct.

Statutory setup ready on arrival

PF at 12%, ESI at 0.75% employee and 3.25% employer, state PT slabs, and TDS with Form 16 and 24Q are configured before your first live run.

Historical documents preserved

Past payslips, tax proofs, and signed letters come across as searchable records, so audits and exit settlements have a complete paper trail.

Parallel run before cutover

You run one full payroll and attendance cycle in Indian HRM alongside Freshteam, compare the numbers line by line, then switch when they match.

Setup in four steps

1. Export and share your Freshteam data — Download your employee, leave, and document exports from Freshteam, or give us admin access, and we handle the pull.
2. We map and load into Indian HRM — Our team matches every Freshteam field to Indian HRM, loads the data, and sends you a reconciliation sheet to sign off.
3. Configure statutory and payroll rules — Set PF, ESI, PT by state, TDS, and your CTC structures, then lock the pay calendar so the first cycle is ready.
4. Run both systems in parallel for one cycle — Process the same month in Indian HRM and Freshteam, compare net pay and statutory totals, and resolve any mismatch before go-live.
5. Cut over and switch Freshteam to read-only — Go live on Indian HRM, keep Freshteam as an archive for a month, then retire it once your team confirms everything checks out.

Why customers use this integration

• No payroll gap: your salary run continues on schedule through the switch, with PF and ESI challans filed on time.
• Nothing left behind: leave balances, documents, and reporting structure move over, not just names and emails.
• Reconciled before go-live, so you approve the first Indian HRM payslip only after it matches your last Freshteam run.
• One team owns the migration, so your HR staff spend a few hours reviewing instead of weeks re-keying data.
• Freshteam stays available as a read-only archive during the transition, so you always have a fallback.

Freshteam integration FAQs

Is my employee data safe during the migration?

Yes. Data moves over an encrypted transfer, access is limited to the named migration engineer, and PII like PAN, Aadhaar, and bank details stays encrypted at rest in Indian HRM. You get a reconciliation sheet to verify every record before we mark the load complete.

Will there be downtime or a gap in payroll?

No. Freshteam keeps running until you sign off on the parallel cycle. Because both systems process the same month side by side, your salary run never pauses and no statutory filing is missed.

How do you keep payroll continuous across the switch?

We carry opening leave balances, YTD earnings, and statutory numbers so TDS, PF, and Form 16 pick up mid-year without resetting. The parallel run confirms net pay and challan amounts match before you cut over.

What does the migration cost?

For standard Freshteam exports the migration is included with your Indian HRM plan. Very large teams or heavily customised setups may need a one-time data-mapping fee, which we quote up front after reviewing your export. No surprise charges.

How long does moving from Freshteam take?

For a team of 50 to 500, plan on about 7 to 10 working days: a couple of days to export and map, a few to configure statutory rules, and one payroll cycle to run in parallel before go-live.