Payroll Software India: Auto PF, ESI & TDS

Indian HRM's payroll module automates salary processing for Indian businesses with built-in statutory compliance. Process payroll in one click with automatic PF, ESI, TDS, Professional Tax, and bonus calculations under the Payment of Bonus Act 1965. Built for the realities of Indian payroll: multi-state Professional Tax, EPFO and ESIC wage ceilings, the new versus old tax regime, and arrears handling for mid-cycle salary revisions.

One-Click Salary Processing

Run payroll for your entire organisation in a single click. The system calculates gross pay, deductions, taxes, and net pay for every employee based on their salary structure, attendance, leave deductions, and any mid-cycle changes such as new joiners, exits, or arrears. The whole run that used to take a CA two days closes in under an hour for a 500-person company.

PF, ESI & TDS Compliance

Auto-calculate employer and employee PF contributions at 12 percent of wages (capped at the ₹15,000 EPFO wage ceiling unless your policy says otherwise), ESI deductions at 0.75 percent employee and 3.25 percent employer (for employees earning ≤₹21,000), Professional Tax per the state slab where the employee works, and TDS under Section 192 against the latest CBDT slabs for both the old and new regimes. Generate ECR files for EPFO, ESIC challans, Form 24Q quarterly returns, and Form 16 annually, all in the exact formats the respective portals accept.

Form 16 & Tax Reports

Generate Form 16, Form 12BA (statement of perquisites), and the annual tax computation statement for every employee at the click of a button. Form 16 lands in the official CBDT format with Parts A and B populated from the year's TDS deductions and salary details. Employees download their copy from the self-service portal; HR retains a master copy in the document vault.

Payslip Generation & Distribution

Auto-generate branded payslips in PDF format with your company logo, address, and signatory. Employees can download payslips from the self-service portal or mobile app the moment payroll is finalised. Payslips can also be emailed automatically after each payroll run, or pushed via WhatsApp through our messaging integration. Every payslip carries the statutory breakup: gross, PF, ESI, PT, TDS, and net pay, alongside year-to-date totals.

Salary Structure Builder

Create flexible salary structures with custom earnings, deductions, and reimbursement components. Define CTC breakdowns at any granularity: basic, HRA, special allowance, conveyance, LTA, food coupons, fuel reimbursement, telephone reimbursement, books and periodicals, employer PF, employer ESI, gratuity, and any custom components your policy needs. Assign templates to departments, locations, bands, or individuals. Handle arrears, mid-cycle revisions, and CTC restructures with audit trail.

Bank File Export & Razorpay Disbursement

Export salary disbursement files in formats compatible with major Indian banks: HDFC, ICICI, SBI, Axis, Kotak, IDFC First, Yes Bank, and more. Supports NEFT, RTGS, IMPS, and UPI batch transfers. For instant payouts, the Razorpay integration disburses salaries through Razorpay X the same day, no bank file upload needed.