HR Compliance Software for India: PF, ESI, TDS, and Labour Laws

Most HR heads have lived through the same morning. An EPFO notice lands, the inspector wants the ECR for July 2023, and nobody can find it. The spreadsheet is on a laptop that left with the last finance manager. Indian HRM is built for that exact moment. Every challan, payslip, and approval is filed and timestamped, so the answer to "send me the document" is a download, not a panic.

Statutory Acts Covered Out of the Box

Compliance ships with every plan starting Foundation at ₹49 per employee per month. It is not a paid add-on. The platform handles the Employees Provident Fund and Miscellaneous Provisions Act 1952, the Employees State Insurance Act 1948, the Income Tax Act for salary TDS, state Professional Tax laws, the Payment of Gratuity Act 1972, the Payment of Bonus Act 1965, the Maternity Benefit Act 1961, the Minimum Wages Act 1948, Shops and Establishments Acts in every state where you operate, and the POSH Act 2013.

Auto-Calculations Against Current 2026 Rates

PF runs at 12 percent employee plus 12 percent employer on capped wages. ESI sits at 3.25 percent employer and 0.75 percent employee for anyone earning under ₹21,000 a month. TDS calculates against both old and new regimes so the employee picks. State PT slabs, gratuity at 15 days of salary times completed years, and bonus between 8.33 and 20 percent under the ₹21,000 ceiling are all handled in the same payroll run.

Rate updates land automatically

When a budget changes a slab or a state notifies a new PT rate, the platform applies it on the next cycle. No config patches, no salary structures rebuilt by hand. The audit trail records the rate version used for every payslip, so old payrolls stay reproducible exactly as filed.

Filings Inspectors Actually Ask For

Indian HRM generates the ECR text file in the format the EPFO Unified Portal expects, ESI challans, Form 24Q quarterly TDS returns, Form 16 with Form 12BA per employee, PT challans by state, and a gratuity provisioning report finance can hand to the auditor. One payroll run, every document ready. Multi-state and multi-entity setups get separate registrations per branch, so a Maharashtra ECR and a Karnataka ECR are filed independently.

The Compliance Calendar

15th for PF. 21st for ESI. 7th for TDS. Quarterly returns, annual returns, gratuity LIC premium, PT periodicity that varies by state. Every due date is pre-loaded with a reminder, an owner, and a check-off step. CFOs get a clean dashboard of what is paid, due, and overdue. HR heads stop tracking dates on a sticky note.

POSH and Audit Trail

The platform tracks Internal Committee constitution with member roles and tenure, mandatory training completion across the workforce, and a private complaint register only the IC can see. The annual report under Section 21 of the POSH Act is generated from the same data. Every payroll cycle is locked once finalised. Every change to a salary structure is timestamped with the user, the old value, and the new one. When an inspector or your CA shows up, you export an audit pack covering the last 12, 24, or 36 months of statutory documents as one zipped bundle in about a minute.

Pricing and Trial

Compliance is included in Foundation at ₹49 per employee per month and every plan above. The free 3-month trial covers full compliance with no credit card upfront. Run a real PF cycle, file a real ECR, and see how the audit trail looks before you pay anything.