A migration path for teams already on greytHR. Export your employees, salary structures, leave balances and payroll history, import them into Indian HRM, run both systems in parallel for one cycle, then switch. PF, ESI, PT and TDS continuity stays intact and your Form 16 trail carries over.

Most SME migrations from greytHR finish inside two payroll cycles, with the parallel run catching net-pay variances under ₹5 before your first live run.

Move from greytHR to Indian HRM without a single missed payroll run

A migration path for teams already on greytHR. Export your employees, salary structures, leave balances and payroll history, import them into Indian HRM, run both systems in parallel for one cycle, then switch. PF, ESI, PT and TDS continuity stays intact and your Form 16 trail carries over.

Most SME migrations from greytHR finish inside two payroll cycles, with the parallel run catching net-pay variances under ₹5 before your first live run.

What the greytHR integration does

Full data export from greytHR

We pull employee master, salary structures, PF/ESI/UAN numbers, leave balances and past payslips using greytHR's export sheets, so nothing is retyped by hand.

Employee master mapping

Every employee, their CTC breakup, PAN, bank details and reporting manager map into Indian HRM fields, with a validation pass that flags blank UANs or mismatched PANs before import.

Payroll structure rebuild

Basic, HRA, special allowance, PF 12%, ESI 0.75% employee and 3.25% employer, PT by state and gratuity 4.81% get recreated exactly as they were computing in greytHR.

Leave balance carry-forward

Opening balances for EL, CL, SL and comp-off transfer with their accrual rules, so nobody loses a day they had already earned this financial year.

Historical records preserved

Past payslips, Form 16 data and 24Q filing history load in as read-only records, so an employee asking for last year's payslip still gets it.

Parallel-run reconciliation

For one cycle you run greytHR and Indian HRM side by side, and we compare gross, deductions and net pay line by line until they match to the rupee.

Setup in four steps

  1. Export and share your greytHR data — Download the standard employee, salary and leave-balance exports from greytHR, plus your last three months of payslips, and hand them to our migration team.
  2. Map and import into Indian HRM — We load your masters, salary heads and statutory numbers into Indian HRM, then run a validation report so you can approve every mapping before it goes live.
  3. Rebuild salary structures and statutory setup — PF, ESI, PT slabs by state and TDS regimes are configured to match what greytHR was already deducting, then checked against your latest challans.
  4. Run one payroll cycle in parallel — Process the same month in both systems, compare the two payroll registers, and fix any variance before you rely on Indian HRM for real.
  5. Cut over and retire greytHR — Once the parallel run matches, you process your next salary run in Indian HRM alone and keep greytHR read-only for reference.

Why customers use this integration

  • Zero payroll gap: salaries, PF and ESI keep processing on schedule, with no skipped month during the switch.
  • Statutory continuity: UAN, ESIC and PT registrations carry forward, so your challans and returns stay unbroken.
  • No lost history: employees can still pull old payslips and Form 16 details after the move.
  • Rupee-accurate net pay: the parallel run proves Indian HRM matches greytHR before you trust it.
  • Lower running cost: predictable per-employee pricing with no separate charges for leave, attendance or payroll modules.

greytHR integration FAQs

Is my employee and salary data safe during the migration?

Yes. Your exports move over an encrypted channel, data is stored on servers within India, and access is limited to the migration engineers handling your account. Nothing is shared outside your organisation, and greytHR stays intact as a fallback until you sign off on the switch.

How much downtime should we expect?

None for your employees. Attendance punches, leave requests and payslip access stay available throughout because the parallel run keeps greytHR live until Indian HRM is verified. The cutover itself happens between two payroll cycles, so there is no working day where the system is dark.

Will payroll keep running without a missed month?

That is the whole point of the parallel run. We process one full cycle in both systems and reconcile gross, deductions and net pay to the rupee. Only after the two registers match do you run the next month in Indian HRM alone, so no salary date is ever skipped.

What happens to our PF, ESI and TDS continuity?

Your UAN, ESIC codes and PT registrations stay the same, so filings continue without a break. Indian HRM recreates PF 12%, ESI 0.75% employee and 3.25% employer, and TDS under the regime each employee chose, then reconciles against your most recent challans to confirm the numbers line up.

What does the migration cost?

The data migration and parallel-run support are included when you move from greytHR, with no separate setup fee for standard exports. After that you pay a flat per-employee monthly price that already covers payroll, leave, attendance and statutory filings, so there are no module add-ons stacked on top.