Indian HRM connects live to Busy Accounting so every payroll run, statutory deduction, and salary payout lands in your books as a clean journal voucher. Sync runs both ways: employee masters, cost centres, and ledger balances stay matched between the two systems. Your accountant stops copying figures from a payslip PDF into Busy at month end. PF, ESI, PT, and TDS heads map once and post automatically, so the salary journal reconciles on the first attempt instead of the third.

Used by Indian SMEs running 20 to 500 employees on Busy; a typical 120-head payroll posts to Busy in under 40 seconds instead of the 3 to 4 hours of manual voucher entry it used to take.

Post payroll to Busy without re-keying a single voucher

Indian HRM connects live to Busy Accounting so every payroll run, statutory deduction, and salary payout lands in your books as a clean journal voucher. Sync runs both ways: employee masters, cost centres, and ledger balances stay matched between the two systems. Your accountant stops copying figures from a payslip PDF into Busy at month end. PF, ESI, PT, and TDS heads map once and post automatically, so the salary journal reconciles on the first attempt instead of the third.

Used by Indian SMEs running 20 to 500 employees on Busy; a typical 120-head payroll posts to Busy in under 40 seconds instead of the 3 to 4 hours of manual voucher entry it used to take.

What the Busy Accounting integration does

Payroll journal auto-posts to Busy

Each finalised payroll run writes a single balanced journal voucher into Busy with gross salary, employer PF and ESI, and net payable split across the right ledger heads.

Statutory heads map once, post every month

PF at 12%, ESI at 0.75% employee and 3.25% employer, state PT slabs, and TDS under 24Q are mapped to your Busy ledgers during setup and then flow automatically each cycle.

Two-way employee and cost-centre sync

New joiners, exits, and department changes stay matched in both systems, so salary costs land against the correct Busy cost centre or branch without manual tagging.

Salary payouts reconcile to the bank ledger

Once a payout batch is marked paid in Indian HRM, the net-pay figure hits your Busy bank ledger so the payroll clearing account nets to zero.

Reimbursements and expense claims flow through

Approved travel, mobile, and other reimbursements post as separate vouchers against their expense heads, kept out of the salary journal for cleaner GST and audit trails.

Failed posts land in a retry queue

If a ledger is missing or a period is locked in Busy, the entry parks in an error queue with the exact reason, and you re-run it after fixing the mapping without touching the rest of the batch.

Setup in four steps

  1. Connect your Busy company — Point Indian HRM at your Busy company file through the local sync bridge and authorise it with your Busy login, no data leaves your books during setup.
  2. Map salary and statutory heads to Busy ledgers — Match each payroll head (basic, HRA, employer PF, ESI, PT, TDS payable, net salary) to its Busy ledger and pick the cost centre or branch for each business unit.
  3. Set sync direction and frequency — Choose which entities flow each way and whether posting happens automatically on payroll finalisation or on a scheduled nightly run.
  4. Run a test post and reconcile — Push one payroll cycle, open the voucher in Busy, and confirm the debits and credits tally before you switch on automatic posting.

Why customers use this integration

  • Month-end payroll entry drops from half a day of manual voucher typing to a single click that posts and reconciles.
  • PF, ESI, PT, and TDS figures match between your payroll register and your Busy books, so filing 24Q and issuing Form 16 stops throwing mismatch surprises.
  • Salary cost sits against the correct cost centre and branch in Busy, giving your CA department-wise numbers without a separate spreadsheet.
  • The payroll clearing account nets to zero every month because payouts and journals reconcile against the bank ledger automatically.
  • Your accountant and HR stop emailing payslip PDFs back and forth, since both teams read the same figures from one connected system.

Busy Accounting integration FAQs

Which direction does data sync, and can I control it?

It runs both ways. Payroll journals, statutory deductions, and payouts push from Indian HRM into Busy, while employee masters and cost centres can sync in either direction. You set the direction per entity during setup, so nothing overwrites unless you allow it.

How often does the sync run?

You pick. Most teams post automatically the moment a payroll run is finalised. If your accountant prefers to review first, switch to a scheduled nightly run or trigger each post manually from the payroll screen.

What exactly gets posted to Busy for one payroll run?

A single balanced journal voucher: gross salary and employer contributions (PF, ESI) on the debit side, and net salary payable, PF payable, ESI payable, PT payable, and TDS payable on the credit side. Reimbursements post as separate vouchers against their own expense heads.

What happens if a posting fails or a Busy period is locked?

The entry moves to a retry queue with the reason shown in plain language, for example a missing ledger or a closed period. The rest of the batch still posts. You fix the mapping or unlock the period in Busy, then re-run just the parked entry.

Do I need to create ledgers in Busy before connecting?

Only the ones you want to use. During mapping, Indian HRM lists your existing Busy ledgers so you can match each salary and statutory head. If a head has no matching ledger, you create it once in Busy and map it, and it stays mapped for every future cycle.