A salary slip (or payslip) is the monthly statement an employer issues to every employee showing how their salary was calculated. It is the proof-of-income document used for loans, visas, and tax filings, and the Code on Wages requires every employer to issue one each pay period.

Salary Slip Format in India (Sample + Mandatory Fields)

A salary slip (or payslip) is the monthly statement an employer issues to every employee showing how their salary was calculated. It is the proof-of-income document used for loans, visas, and tax filings, and the Code on Wages requires every employer to issue one each pay period.

What a Salary Slip Format must include

  • Employer name, address, and PAN/TAN
  • Employee name, ID, designation, department, PAN, UAN, bank account
  • Pay period (month & year) and pay date
  • Earnings: Basic, DA, HRA, Special Allowance, Conveyance, LTA, Bonus, Reimbursements
  • Deductions: PF (employee 12%), ESI (employee 0.75% if applicable), TDS, Professional Tax, Loan/advance recovery
  • Gross earnings, total deductions, and net pay (in figures and words)
  • Days payable, LOP days, leave balance summary (optional)
  • Authorised signatory or "system-generated, no signature required" note

Drafting tips

  • Keep the salary structure CTC-aligned. Basic should be roughly 40 to 50% of gross to keep PF and gratuity reasonable.
  • For loan or visa proofs, include three months of payslips along with bank statements showing salary credit.
  • If you operate in a state without Professional Tax (Delhi, UP, Haryana for example), drop that line. Keeping a zero entry confuses lenders.

Salary Slip Format format

[Company Letterhead]

PAYSLIP FOR THE MONTH OF [Month YYYY]

Employee Name        : [Full Name]            Employee ID    : [EMP-####]
Designation          : [Designation]          Department     : [Department]
PAN                  : [PAN]                  UAN            : [UAN]
Bank Account         : [Bank, A/C No., IFSC]  Pay Date       : [DD MMM YYYY]
Days Payable         : [30]                   LOP Days       : [0]

EARNINGS                            DEDUCTIONS
─────────────────────────────────   ─────────────────────────────────
Basic + DA          ₹[Amount]       Provident Fund (12%)  ₹[Amount]
HRA                 ₹[Amount]       ESI (0.75%)           ₹[Amount]
Conveyance          ₹[Amount]       Professional Tax      ₹[Amount]
Special Allowance   ₹[Amount]       TDS                   ₹[Amount]
LTA                 ₹[Amount]       Loan / Advance        ₹[Amount]
Bonus / Incentive   ₹[Amount]
Reimbursements      ₹[Amount]
─────────────────────────────────   ─────────────────────────────────
Gross Earnings      ₹[Amount]       Total Deductions      ₹[Amount]

NET PAY: ₹[Amount]
(Rupees [Amount in words] only)

This is a system-generated payslip and does not require a signature.

FAQs

Is a salary slip mandatory in India?

Yes. The Code on Wages, 2019 and most state Shops & Establishment Acts require employers to issue a wage slip for every pay period.

Does a salary slip need a signature?

No. System-generated payslips are accepted by banks, embassies, and the Income Tax department. Add a "system-generated" note in lieu of signature.

What is the difference between gross salary and net salary on a payslip?

Gross salary = sum of all earnings. Net salary (take-home) = gross minus deductions (PF, ESI, TDS, Professional Tax, loans).

Can I generate salary slips for free?

Yes. Use our free salary slip generator at /salary-slip-generator. It auto-calculates PF and ESI and lets you save as PDF, no signup required.