Leave Management Software for Indian Teams

Indian HRM is leave management software that runs the boring half of HR for you: policies, balances, approvals, and the handoff into payroll. HR sets rules once, employees apply from a phone, managers approve in two taps, and the salary run picks up the right LOP and encashment numbers. Foundation starts at ₹49 per employee per month with online leave tracking included. Free 3-month trial, no credit card.

Policy Admin Without the Spreadsheet Pain

You build policies in the admin screen with toggles and dropdowns: accrual frequency (monthly, quarterly, annual), carry-forward cap, lapse window, encashment ceiling, pro-rata for joiners, weekend and holiday handling. Apply a policy to a department, a location, or a single grade. Change a rule on July 1 and the engine reapplies it from that date forward.

Per-group rules, one engine

Field sales might run on a casual leave pool with no carry-forward. Engineering might earn 1.75 days a month with a 45-day cap. Factory shop floor might have a separate sick-leave bucket tied to ESI. The same software handles all three, no extra licence fees.

Real-Time Balances Everyone Trusts

Employees open the portal and see their live balance by type: earned, casual, sick, comp-off, custom. The number updates the moment a request is approved or a fresh accrual lands. No email to HR asking why the dashboard says 8.5 and the payslip says 9.

Managers see a team-wide grid with low-balance warnings flagged in amber, so a 10-day Diwali break doesn't quietly push someone into negative territory. If your policy allows negative balances, the system tracks the deficit and recovers it from the next accrual or final settlement.

Approval Workflow Built for How Managers Actually Work

Approval chains follow your reporting hierarchy or a custom path: line manager, then department head, then HR for anything over 15 days. Push notifications fire on the manager's phone with the dates, balance, and team coverage in one card. Approve, reject, or ask a question without leaving the notification.

When the manager goes on leave, delegation kicks in. Pick a backup approver, set the date range, and the queue routes there for the duration. No frozen requests sitting through a Manali long weekend.

Half-day, hourly, and quarter-day applies

The apply form supports half-day (first or second half), hourly slots for a 90-minute hospital run, and quarter-day blocks. Each one deducts the right fraction from the balance, so a dentist visit doesn't burn a full casual leave.

Attendance and Payroll Integration That Saves Hours

Approved leave auto-marks the attendance register for those days. No reconciling a leave sheet against a biometric export at month-end. If the leave is unpaid, the payroll module picks up the LOP days from the same record and deducts them in the salary run. Encashment on exit is computed from the live balance using the basic-plus-DA formula your policy defines, then pushed into final settlement automatically.

Holiday calendars by location keep the math honest. Maharashtra gets Gudi Padwa, Kerala gets Onam, Bangalore gets Karnataka Rajyotsava. A Monday-to-Wednesday leave across a state holiday charges two days, not three.

Mobile App with Offline Apply

The Android and iOS apps cover the full flow: live balance, one-tap apply, leave history, team calendar, and manager approvals. Field staff in patchy network zones submit offline; the request queues locally and syncs when connectivity returns.

Audit Trail and Reports HR Can Hand to Finance

Every approval, rejection, policy edit, and balance adjustment writes to an audit log with timestamp, actor, IP, and reason. Pull leave-utilisation reports by department, leave type, or month. Export the LOP register straight to the payroll team. When an auditor asks who approved a six-day sabbatical in March 2024, the answer is one filter away.