Employee Database Software: One Directory for the Whole Company

Most HR teams keep employee data in five places. An HR Excel file. The payroll vendor's portal. The IT directory. The attendance system. A founder's notepad. Updates land in one and not the others, and audit time becomes a reconciliation project. Indian HRM gives you one employee record that every other module reads from. Foundation plan starts at ₹49 per employee per month, with a free 3-month trial and no card on file.

One Record, Every Detail

Each profile holds the basics: name, employee code, email, mobile, designation, department, location, manager, reporting line, employment type, and the dates that matter (joining, probation end, confirmation, last increment). Personal data sits alongside: home address, emergency contact, family members, blood group, marital status, even T-shirt size for office swag runs. Statutory IDs (PAN, Aadhaar, UAN, ESI number, bank account, IFSC, prior PF transfer status) live in their own tab so payroll and compliance pick them up without a copy-paste round.

A Document Vault Per Employee

Offer letter, appointment letter, education certificates, prior experience letters, identity proofs, tax declaration proof. Tag each file, search by tag, expire access by role. When the auditor asks for "every appointment letter signed in FY24", you filter and download. No more digging through email threads or shared drives.

Compensation, Visible Only to the Right People

Salary structure, current CTC, last revision date, ESOP grants where applicable. Permission-controlled at the field level, so a team manager sees headcount and designations but never CTC, while HR Admin and Finance see the full picture.

Org Chart You Can Actually Edit

Visual hierarchy from founder down. Drag a person to a new manager and the reporting line updates everywhere. Dotted-line reporting is supported for matrix teams. Vacant slots are highlighted in red, so the org chart doubles as a hiring map for the talent team.

Custom Fields for Things We Didn't Think Of

Add fields your business actually cares about: dietary preference for the canteen, language proficiency for client allocation, certifications with expiry dates, shirt size, vehicle number for parking. Required, optional, dropdown, date, file. Each field can be marked employee-editable or HR-only.

Data You Can Trust

Required fields stop half-filled records from saving. Format checks catch a 10-digit Aadhaar or a 9-character IFSC before they reach payroll. Duplicate detection flags two profiles for the same PAN. For migration, drop a CSV and the importer returns a validation report row by row, so you fix issues before anything is committed to the database. Every change writes to an immutable audit log: who edited which field, old value, new value, timestamp. Compliance teams love it.

Permissions and Search

Indian HRM ships with 132+ granular permission keys. Employees see their own profile. Managers see their team. HRBPs see their unit. HR Admin sees everyone. Search works the way you expect: type a name, code, email, designation, or skill, and results appear as you type. No advanced filter wizard required for the common case.

Self-Service With a Safety Net

Employees update their own address, emergency contact, and bank details. HR approves changes to sensitive fields (bank account, statutory IDs) before they go live. The rest update instantly. HR stops being a typing service.

Connected to Everything Else

Payroll reads salary structure and bank account from this one record. Attendance reads shift and location. Leave reads policy group. Hiring writes new joiners straight in. Performance reads manager and team. You update one place and the change shows up in every module. Need to push data out? CSV, Excel, JSON export, plus a REST API for your BI tool.