HRMS for pharma and life sciences

HR problems unique to pharma and life sciences

• Three workforces with nothing in common: plant operators on rotating shifts, medical reps on tour, and lab and QA staff with their own clocks
• Contract and temp labour through agencies needs a clean CLRA register, principal-employer PF and ESI, and proof of statutory dues for every contractor
• Training and qualification records (SOP read, GxP, retraining) must be current and auditor-ready during USFDA, WHO-GMP, or CDSCO inspections
• Field force expenses, tour plans, and daily call reports are tracked outside HR, so attendance and incentive payout never reconcile
• Multi-site plants across states mean different PT, LWF, holidays, and Factories Act registers in a single pay run

What we built for pharma and life sciences

Rotating Plant Shifts

Auto-build A, B, and general rosters with weekly rotation, night-shift allowance, and overtime under the Factories Act. Biometric punch reconciles to the roster before payroll.

Contract Labour Register

Track agency workers by contractor, with CLRA Form XIII muster, principal-employer PF and ESI, and a monthly view of which contractor has paid statutory dues.

GxP Training Records

SOP read-and-understood sign-off, GMP induction, and scheduled retraining per role. Expiry alerts and a one-click qualification matrix for the inspector.

Field Force and Tour Plans

Medical reps mark attendance by geo-tagged check-in at doctor visits. Tour plan, daily call report, and leave all sit on the same record.

Multi-State Statutory Payroll

TDS, PF, ESI, PT, LWF, and gratuity computed per state and per plant. ECR, Form 16, and Factories Act registers generate per location.

Field Expense and Incentive

Travel claims, DA, and call-based incentives flow from the field app into payroll. Approval routes to the area manager, then to HR, with arrears handled cleanly.

Why pharma and life sciences pick Indian HRM

• Plant attendance reconciles to the shift roster before every pay run
• Contractor statutory dues tracked in one register, ready for the labour inspector
• Training qualification matrix stays audit-ready, cutting inspection prep by days
• Field force attendance and incentive reconcile from a single app
• Multi-state payroll for all plants closes in one run

Pharma and Life Sciences in action

USFDA inspection prep

The auditor asks who is qualified on each SOP and when they were last retrained. Pull the qualification matrix by department in minutes, with read sign-offs and expiry dates on record. No scramble through binders.

Plant shift rotation and night allowance

The weekly roster rotates operators across A, B, and general shifts. Night-shift hours auto-apply the allowance, overtime caps under the Factories Act, and the muster reconciles before payroll locks.

Onboarding contract labour through an agency

Fifty packing-line workers join through a contractor for a campaign. They land in the CLRA register under that contractor, with principal-employer PF and ESI, and a monthly check that the agency has paid its dues.

Month-end for the MR field force

Reps' geo-tagged visits become attendance. Call-based incentives and travel claims route to the area manager, then to HR. Payroll picks up the approved amounts with no re-keying.

Regulatory and compliance coverage

Supports the Factories Act 1948 (shift, overtime, and welfare registers), Contract Labour (Regulation and Abolition) Act 1970 with Form XIII muster and principal-employer liability, EPF and ESI for direct and contract staff, state Shops and Establishments Act for field and corporate offices, Payment of Bonus and Gratuity Acts, and state-wise PT and LWF. Training records align with WHO-GMP, USFDA cGMP, and CDSCO Schedule M qualification expectations.

FAQs about HRMS for pharma and life sciences

Can it handle plant operators and medical reps on the same platform?

Yes. Plant staff run on rotating shift rosters with biometric punch and overtime rules. Field reps mark attendance through geo-tagged visits in the mobile app. Each has its own leave policy, attendance rule, and pay structure, all in one system and one pay run.

How do you handle contract labour compliance?

Contract workers are tracked by contractor in a CLRA register, with Form XIII muster, principal-employer PF and ESI, and a monthly view of which contractor has cleared its statutory dues. This gives you the evidence a labour inspector asks for without separate spreadsheets.

Are training and qualification records inspection-ready for GxP audits?

Each role has its required SOPs and GMP training. The system records read-and-understood sign-offs, schedules retraining, and flags expiries. During a USFDA, WHO-GMP, or CDSCO inspection you can pull a department-wise qualification matrix in a few clicks.

Can field expenses and incentives flow into payroll?

Yes. Travel claims, daily allowance, and call-based incentives are captured in the field app and route through the area manager and HR for approval. Approved amounts post to payroll directly, with arrears handled, so field attendance and pay reconcile.