HRMS for logistics and supply chain

HR problems unique to logistics

• Drivers and field staff have no fixed office and traditional biometric does not work
• Daily wage workers need timely disbursement, sometimes daily
• Multi state hub network needs PT and Shops compliance per location
• High accident risk needs ESI compliance and quick claim support
• Trip-based incentives need to flow from logistics software into payroll

What we built for logistics

GPS Check In

Drivers and field staff check in via mobile GPS at hub or trip start. Geo-fenced punch. Works in low-bandwidth and offline-queue modes.

Field Force Mobile

Mobile-first app in 8 Indian languages. Driver sees daily earning, expected pay date, trip count. Submit fuel and toll expense on the spot.

Daily and Weekly Payout

Configurable pay frequency: daily for casual workers, weekly for drivers, monthly for staff. Bank file or Razorpay payout same day.

Trip Linked Incentive

Push trip data from your TMS. Per trip pay, distance bonus, on-time bonus auto-computed. Flows into the next payroll cycle automatically.

ESI for Field Staff

ESI registration and contribution tracking for all eligible field staff. Quick claim assistance integrated. Accident reporting workflow built in.

Hub Compliance

PT, Shops, holidays per hub. One payroll run handles 30 hubs across 12 states correctly. Per hub liability for statutory remittance.

Why logistics pick Indian HRM

• GPS attendance works wherever the driver is
• Daily or weekly payout matches the workforce cadence
• Trip data from your TMS flows into payroll automatically
• ESI claims assistance reduces driver downtime
• Multi hub compliance handled without spreadsheets

Logistics in action

Driver weekly payout

Friday 4 PM: 800 drivers payslip generated. Trip count, kilometres, on-time bonus, fuel reimbursement merged. Bank file uploaded. Friday 6 PM: money in driver bank account.

New hub launch

New Surat hub goes live. 40 employees onboarded via mobile. PT for Gujarat applied automatically. Local holidays added. First payroll runs cleanly within 30 days.

Accident claim for a driver

Accident reported via app. ESI hospital recommended. Documents uploaded. ESI claim form generated. Claim filed within 7 days. Reimbursement tracked till closure.

Festive ramp for delivery

Diwali ramp: hire 200 contract drivers for 6 weeks. CSV import, bulk onboarding, contract end date set. Auto F&F at end of contract period.

Regulatory and compliance coverage

Motor Transport Workers Act, Shops and Establishments Act per state, ESI Act for accident-prone work, Contract Labour Act for third-party drivers, Code on Wages 2019, and Code on Social Security 2020.

FAQs about HRMS for logistics

How does GPS attendance work for drivers?

Driver opens the app at hub or trip start. App captures GPS coordinates and uploads to server. If hub is in the configured radius, punch is accepted. Works offline with later sync.

Can we pay drivers daily?

Yes. Configure pay frequency per employee or per group. Casual labour can be daily, full time drivers weekly, office staff monthly. The payroll engine handles all three cycles in parallel.

How does the platform handle trip-based pay?

Push trip data from your TMS via API or CSV. Configure the pay rule (per trip, per km, per stop, on-time bonus). The system computes per-employee earnings and merges into payroll.

What about driver document compliance?

Track DL expiry, PUC, vehicle insurance, fitness certificate. Alerts before expiry. Block trip assignment for expired documents. Audit trail of compliance status.

Does it integrate with our TMS?

Open API. Pre-built integrations for Fareye, LogiNext, and others. Custom integrations through the webhook API. Trip data, driver scheduling, and incentive data can all flow.