Exit Management Software: Offboarding for Indian Teams

Resignations rarely arrive in tidy emails. They land on WhatsApp at 11pm. The manager forgets to start clearance. IT hears about the laptop two weeks later. Finance can't compute leave encashment without HR data, so full and final drags on for sixty days. Indian HRM runs the whole offboarding flow on one timeline so nothing slips and the ex-employee leaves with their relieving letter in hand.

Resignation Workflow That Starts Itself

Employees submit resignation from the self-service portal. The system reads notice period from their offer letter (30, 60, or 90 days), calculates the last working day, and notifies the manager and HR within seconds. A workflow kicks off the same minute, with owners and due dates assigned to each clearance step.

Notice Period and Buy-Out

Need to release someone early? Approve a buy-out where the employee pays for unserved notice, and the system adjusts the FnF accordingly. Last-working-day calculator handles the math.

Clearance From Every Department

IT clears laptop, accounts, and badge. Finance handles advance recovery and pending reimbursements. HR runs the exit interview, NDA, and document handover. Admin recovers cab pass, lunch card, and parking sticker. Each item has an owner and a deadline. Pending items block the clearance, so nothing gets missed in the rush of the last week.

Asset Recovery With Photo Proof

Pulls every asset assigned to the employee from the asset module. IT runs a return checklist with photos on each item, signs off, and the asset goes back into stock. No more spreadsheets of who-has-what.

Knowledge Transfer Without the Scramble

Configure a KT checklist per role, with an owner against each item. The exiting employee marks tasks complete, the receiving teammate confirms, and the manager signs off. By the last working day, project context is documented instead of lost.

Exit Interview, Honestly

Structured form, anonymised by default. The employee can toggle "share with manager" if they want feedback to reach a specific person. Aggregate analytics show top reasons for leaving, attrition by department, manager, and tenure band, so HR can spot the patterns the one-on-ones miss.

Full and Final Settlement, Calculated Automatically

FnF pulls salary, leave encashment, gratuity, bonus, and reimbursements. Subtracts any advance or recovery. HR and finance approve in two clicks, and the amount pushes straight to payroll for the final payout. No manual leave-balance lookups, no Excel sheets pinging between HR and finance for a week.

Form 16, Relieving Letter, UAN Transfer

The system generates Form 16, Form 12BA, experience letter, relieving letter, and UAN transfer letter automatically once FnF is approved. The ex-employee downloads them from the portal. Nobody has to chase payroll three months later.

ESS Access Continues for 90 Days

Ex-employees keep portal access for 90 days after exit. They download payslips, Form 16, and tax documents on their own. Mobile app works the same way, so an old payslip is never a Slack message away from your HR head.

Audit Trail and Pricing

Every step is timestamped and immutable, useful when an employee disputes their FnF six months later or a labour inspector asks for records. Exit management is part of the Foundation plan at ₹49 per employee per month. Free for the first three months, no credit card.